Quality
Goods nobody has judged are not stock yet
In most systems a lot is available to pick the moment the receipt posts, and quality lives in a clipboard or an inbox. In Cairn a planned receipt lands in inspection, a failed lot becomes a decision with a reason, and a vendor claim becomes a document with a number on it.
See it in CairnItem receipt, 40 cases of shea butter in two lots
Planned item: both lots land in inspection
Lot SB-2406
37 cases · sample 5 · released to stock
Lot SB-2407
3 cases · broken seal
Return to vendor, 3 cases
Decided per line · two presses · Undo
Vendor return request
Procurement > Returns · in the PO's currency
How Cairn closes the gap
The legacy gap
Legacy tools treat a receipt as one fact: this many arrived, this many are on hand. Off-spec goods ship before anyone judges them, the write-off hides in a stock adjustment, and the vendor credit is chased by whoever remembers it.
What Cairn does
Cairn holds a planned receipt in inspection, opens an inspection lot (INSP-n) per received lot or hold with the sample frozen on it, and turns a fail into a discrepant material report (DMR-n) decided per line or for the entire receipt. A return raises a vendor return request (VRMA-n) for procurement, with the expected credit in the purchase order's currency.
The payoff
Goods you have planned for inspection cannot ship until someone passes them, the vendor claim arrives with a document, a quantity and a figure, and what the vendor may still bill falls by what quality claimed back.
The documents it keeps
Every step is a numbered record you can open, link and audit, not a note in an inbox.
INSP-n
Inspection lot
One per received lot or hold, with the sample frozen on it.
DMR-n
Discrepant material report
Accept, return, scrap with credit, or scrap without credit.
VRMA-n
Vendor return request
Worked by procurement under Procurement > Returns.
What it does
Receiving inspection plans
Per item, per item and vendor, or per category: the sampling rule, what to check and how, and whether a photo or a destructive sample is needed.
Held means held
A lot-tracked item's lots are born in inspection and an untracked item's units are held per warehouse. Nothing held can be picked, shipped, consumed or counted out, and Available leaves it out.
One queue for quality
Quality > Queue is the worklist: To inspect, To decide, and Waiting on others. Pass releases the goods; Fail needs a reason and opens or joins the receipt's DMR.
Decisions that reach the payable
Each DMR decision takes two presses and has an Undo. What a vendor may still bill falls by what quality claimed back, as the billable percent on the purchase order line.
No undoing behind quality's back
A receipt with a live inspection lot can never be reversed or deleted. Holds, inspections and the DMR link to each other, and the lot record names what decides it.
Vendor declined is a path too
If the vendor refuses a return, mark it Vendor declined and the goods go back on the DMR for a fresh decision instead of sitting in limbo.
Replace your legacy ERP. In weeks.
Twelve months and six figures used to be the price of admission. Bring your own items and vendors to a demo and see them in Cairn.
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